Where is the club chartering and renewal process defined in the Bylaws?

The entire process is covered under Article 700 - Chartering of Democratic Clubs, specifically Section 703 (Renewal) and Section 702 (Initial Charter, which dictates the required documents). You can find a copy of the bylaws here.

How long is a club charter valid?

A charter is valid for one calendar year. Renewal is required annually to maintain continuous official status (Section 703).

Who is responsible for submitting the renewal package?

The President or Chairperson of the chartered organization is responsible for submitting the materials (Section 703).

What documents are required as part of the Annual Reporting?

The renewal submission must include:

1. A Review of Activities from the prior year.

2. A Statement of Support outlining any areas where the Committee's assistance is needed (Section 703).

Do we need to resubmit our Bylaws and Officer list every year?

Yes. Section 703 requires that clubs resubmit all standard chartering materials (as described in Section 702) to ensure the Committee has the most current information. This includes updated Bylaws, Statement of Purpose, Officer contact information, and meeting schedules.

What is the minimum membership requirement for renewal?

You must submit a current Membership Roster of no fewer than twenty (20) members (Section 702).

What specific information must be included for each member on the roster?

The roster must include the member's name, address, phone number, email address, and birthdate (Section 702).

Do we need to name a Central Committee Representative?

Yes. The renewal package must include the name, address, phone number, and email of the representative selected to serve on the Central Committee (Section 702). This person serves as your club's voice at Central Committee meetings.